The Office of Graduate Education

Deadlines

Update as of 5/1/2020: All Final Oral Examinations will be held remotely in the summer semester. The Office of Graduate Education has put in place procedures to ensure that students are able to defend their dissertations. Please see the FAQs for information about how to request a Final Oral Examination and the procedure for holding it. We will post on our page and reach out to our graduate students with any updated information.

Update as of 6/2/2020: Fall 2020 deadlines have been added with the new addition of Priority Deadlines, replacing the In Absentia option for doctoral and master’s candidates. Priority Deadlines allow more time for candidates to complete all dissertation or thesis requirements without enrolling in courses. Please see the FAQs for more information about these priority deadlines. If you have any questions regarding this or your defense, please email [email protected].

 

PhD PRIORITY Deadlines - Fall 2020 (see FAQs)

September 4, 2020 Graduation Application Deadline for Fall 2020
September 8, 2020 Last day to request a final oral exam **
September 22, 2020 Last day to hold a final oral exam*
September 29, 2020 Last day to upload dissertation for final review
October 6, 2020 - 12pm NOON Last day to have your dissertation approved by the Office of Graduate Education

 

Master's PRIORITY Deadlines - Fall 2020 (see FAQs)

September 4, 2020 Graduation Application Deadline for Fall 2020
September 22, 2020 Last day to upload thesis for review by Graduate Education Office
October 6, 2020 - 12pm NOON Last day to have your thesis approved by the Office of Graduate Education

 

PhD REGULAR Deadlines - Fall 2020

September 4, 2020 Graduation Application Deadline for Fall 2020
October 27, 2020 Last day to request a final oral exam **
November 10, 2020 Last day to hold a final oral exam*
November 17, 2020 Last day to upload dissertation for final review
December 3, 2020 - 12pm NOON Last day to have your dissertation approved by the Office of Graduate Education

 

Master's REGULAR Deadlines - Fall 2020

September 4, 2020 Graduation Application Deadline for Fall 2020
November 19, 2020 Last day to upload thesis for review by Graduate Education Office
December 3, 2020 - 12pm NOON Last day to have your thesis approved by the Office of Graduate Education

 

Black out dates are dates when PhD defenses cannot be held. Black out dates between Fall 2020 and Spring 2021: Dec. 12 - Jan. 10, with the earliest defense date on Jan. 11, the first day of classes for Spring 2021. All submissions for defenses held Jan. 11-15 must be submitted no later than Dec. 11, 2020.

 

PhD PRIORITY Deadlines - Spring 2021 (see FAQs)

February 4, 2021 Graduation Application Deadline for Spring 2021
February 2, 2021 Last day to request a final oral exam **
February 16, 2021 Last day to hold a final oral exam *
February 23, 2021 Last day to upload dissertation for final review
March 2, 2021 - 12pm NOON Last day to have your dissertation approved by the Office of Graduate Education

 

Master's PRIORITY Deadlines - Spring 2021 (see FAQs)

February 4, 2021 Graduation Application Deadline for Spring 2021
February 16, 2021 Last day to upload thesis for review by Graduate Education Office
March 2, 2021 - 12pm NOON Last day to have your thesis approved by the Office of Graduate Education

 

PhD REGULAR Deadlines - Spring 2021

February 4, 2021 Graduation Application Deadline for Spring 2021
March 23, 2021 Last day to request a final oral exam **
April 6, 2021 Last day to hold a final oral exam*
April 13, 2021 Last day to upload dissertation for final review
April 27, 2021 - 12pm NOON Last day to have your dissertation approved by the Office of Graduate Education

 

Master's REGULAR Deadlines - Spring 2021

February 4, 2021 Graduation Application Deadline for Spring 2021
April 15, 2021 Last day to upload thesis for review by Graduate Education Office
April 29, 2021 - 12pm NOON Last day to have your thesis approved by the Office of Graduate Education

 

For University deadline dates, please refer to the Academic Calendar.

*May NOT conduct Final Oral Exam when the University is closed for business. It also may not start after 4:00pm.

**All requests for Final Oral Exam must be submitted two weeks prior to the scheduled defense date.

 

Priority Deadlines Frequently Asked Questions

What does graduating following the Priority Deadlines mean?

Starting Fall 2020, a Priority Deadline schedule will replace the In Absentia option for doctoral and master’s candidates. Priority Deadlines allow more time for candidates to complete all dissertation or thesis requirements without enrolling in courses.

Students who apply to graduate before the graduation application deadline may elect not to enroll in any semester credit hours. Ordinarily, students must be registered for the semester in which they graduate. The Priority Deadlines allow candidates to apply to graduate without formally enrolling in courses.

Why graduate following the Priority Deadlines?

Doctoral and master’s candidates who do not make the semester deadlines for finalizing their dissertation or thesis and need additional time to complete requirements may benefit from the Priority Deadlines. Also, students who wish to graduate early in their intended graduation semester have the option to graduate following the Priority Deadlines.

PhD Candidates who follow the Priority Deadlines can request an immediate Certification Letter from the Office of Graduate Education after meeting all dissertation requirements. Both master’s students and PhD candidates can also receive a guaranteed one-on-one formatting session with a Graduate Reader prior to the Initial Submission Deadline, upon request.

Who is eligible to graduate following the Priority Deadline schedule?

This is an option available to both doctoral and master’s candidates. Students following the Priority Deadlines must meet the following criteria:

  • Must have completed all graduation requirements with the exception of completing their dissertation or thesis
  • Must submit and defend no later than the required Priority Deadlines submission and defense dates
  • All International Students should check with ISSO regarding enrollment requirements to graduate using the Priority Deadline option

What happens if I don’t meet the Priority Deadlines?

  • If you do not or will not meet the Priority Deadlines, you must enroll in credit hours for the second 8 weeks session to maintain continuous enrollment and be eligible to graduate
  • There are no extensions for Priority Deadlines

When will I receive my diploma?

  • If you meet the October Priority Deadlines, you will graduate and your degree will be awarded in the Fall semester (December). PhDs will receive their diplomas in December and master’s students will receive diplomas in early spring.
  • If you meet the March Priority Deadlines, you will graduate and your degree will be awarded in the Spring semester (May). PhDs will receive their diplomas in May and master’s students will receive diplomas in early summer.
  • There is no Priority Deadline schedule in the Summer semester.

What is the procedure to graduate following the Priority Deadlines?

  • Finish all requirements to graduate by the Priority Deadlines posted on the Office of Graduate Education website.
  • Contact your Program Office if you need to be made “eligible to graduate.”
  • Submit an Application for Graduation online through Galaxy for the semester you will graduate before the graduation application deadline.
  • Pay the $100 fee which will be applied to your account after Census Day. For questions regarding this fee, please contact the Registrar.

For more information on Priority Deadline Graduation for international students, please visit the International Student Services Office.